Chelmsford Public Library Selects PrinterOn

Read Brian Herzog’s blog about launching the PrinterOn Mobile Printing Solution at the Chelmsford Public Library in Massachusetts.

Last week’s reference question reminded me to post about a new service we’ve just started offering in my library – wireless “print from anywhere” for patrons.

We use Envisionware’s LPT:One for our pay-for-print station in the library, which does have wireless capability. But patrons need to install a driver on their laptop, and only really works within the library – which is great for people printing from their own laptops, but we were hoping for more.

A couple nearby libraries were using PrinterOn, and that’s what we decided to go with. It is web-based printing, which lets people really print from anywhere – the library, home, the coffee shop in the Town center, their smartphone while standing on the sidewalk, Canada – anything that can get to the internet can now send print jobs to be picked up at my library. Pretty neat.

Getting it Set Up
Of course we kept LPT:One for printing from our public workstations, because it works really well. Our initial intent was to integrate the wireless printing with our existing pay-for-print station, so it would be totally self-serve for patrons. However, when we spoke with our printer/copier management company, the cost of integration was prohibitive (about $4,000, mainly to update the hardware already in place) – especially for a service that we had no idea how much use it would get.

So we decided to do it the cheap way and run everything out of the Reference Desk. We lose the self-service aspect, and staff have to release each print job and manually handle patron payments, but it was worth it for a trial (and, if use justifies the $4,000, I’m sure we can negotiate with the print management company later on).

The PrinterOn software works well and was easy to install. There was a $200 setup fee and about a $500 annual subscription (roughly – and our Friends group provided the funding), and PrinterOn tech support installed everything we needed on our existing network server. The only other cost was that we bought a new printer, because we wanted to offer B&W and color, single- and double-sided printing, all from one printer. The printer we chose was the Xerox Phaser 6500, which, so far, has been just fine.

How It Works
To use it, patrons start at, and it’s pretty straight-forward. You can upload a file from your computer or print a website, choose between B&W/color, single- or double-sided, and page orientation. Patrons both name their print job and get a job number, so we know which is theirs when they pick it up. There’s also an option to print from email – you just email an attachment to our “print” email address (provided by PrinterOn), and the software knows to add the attachment to the print queue.

When patrons come to the Reference Desk, we log into the print queue and locate their job, hit print, and then calculate cost X number of pages after the job prints. We charge $0.15 for B&W and $0.25 for color, and charge based on pages – so, printing double-sided still only counts as one page. We also set it so jobs stay in the queue for 72 hours – after that, they automatically disappear.

Promotion and Results
We’ve got handouts for in-library promotion, and we’re going to try to leave them at other likely spots around town – coffee shops, hotels, etc. It’s fairly simple, but anyone is free to use and adapt it for your library if you like:

We launched this service about two weeks ago, and I have been shocked at how much it’s been used so far – about once a day, at least. When it was ready, I added a link to our homepage (and mobile and Library Anytime sites too), and we put it on Facebook and in our weekly email newsletter. The next day three different patrons casually picked up print jobs, as if we’d been offering it for years.

But best of all, all patrons have figured out the interface, and no one has had any trouble sending print jobs. The whole thing couldn’t have gone more smoothly, and I love offering library services people can use from home.